Paul Nielander Posted May 7 Posted May 7 All, Our next scheduled steering committee meeting is going to be May 21st at 6:00 PM. The link below can be used to attend. All are invited. Agenda to follow.... AZSolo is inviting you to a scheduled Zoom meeting. Join Zoom Meeting https://us02web.zoom.us/j/89770642804?pwd=PDg8hklOVKKbhKdyNPNIygjXHCj3RX.1 Meeting chat link https://us02web.zoom.us/launch/jc/89770642804 Meeting ID: 897 7064 2804 Passcode: 162957 --- One tap mobile +13462487799,,89770642804#,,,,*162957# US (Houston) +16694449171,,89770642804#,,,,*162957# US --- Join by SIP • 89770642804@zoomcrc.com Join instructions https://us02web.zoom.us/meetings/89770642804/invitations?signature=6NjUjGK2XLLtrbwW-6hyaLoLpL1FI13FbQh_6VpcnD8 Quote
Paul Nielander Posted May 21 Author Posted May 21 Phoenix AZ Solo Region Steering Committee Meeting Agenda May 21st, 2026 6:00 PM Duration: 90 Minutes (this time) Topics: 1) General Club Update – Kevin 2) Membership Update – Kim K. 3) Financial Update / Report – Lance H. a. Discount Tire Fleet Account 4) SCCA – Club Asset Management - Paul N a. Document repositories and recommended systems b. Club Website – Forum Upgrade - New Hosting solution? (Lance and Paul) 5) The two lot configuration (Feedback / Discussion) Successful? (All) 6) The Electric Blowers – Did they work? Do we need to purchase more? 7) FM Transmitter – Speaker in Grid – How do we handle audio needs especially in the two lot configuration? - Kenny M a. Is the announcer position needed if without audio in Grid? b. Live Streaming = Possibility of doing this through social media to enable grid to receive. (Lance) 😎 Grid Setup. Should it be changed if so, to what? a. Reverse Grid Proposal. (1 at far and 40 near end) b. Have return to grid through the first lane of trailer parking 9) Two Lot Course Setup a. Move the starting position further east by 20 feet into course b. Should someone from equipment setup be part of the setup crew to number the grid? 10) Firebird Event (Focus team met) a. Review pricing options for the fall event. b. Review setup map Quote
Paul Nielander Posted May 28 Author Posted May 28 Phoenix AZ Solo Region Steering Committee Meeting Minutes May 21st, 2026 6:00 PM ((NOTE: If images don't appear for you here, please see the attached Microsoft Word document)) Duration: 90 Minutes (this time) Topics: General Club Update – Kevin Mesa Community College opportunity is considered shut down, but an active ear is still available on our side. It’s time to think about the 2027 Spring Schedule and PR indicated June of 26 was the time to reach out. Kevin or Kim will be in contact with Gale. With the two lot configuration, Kevin will be thinking about how this could be used for a National Level tour event. Paul: All sanctions have been submitted to the SCCA for the fall events. Membership Update – Kim K. May Membership Update is 493 members (down from 514) and 27 were identified as members who had other than PASR as the region of record. Only a very small decline. Financial Update / Report – Lance H. Event Cash Flow Report We had 151 Drivers and 62 Time Only’s at the last Spring event. The net outcome was $478. Lance stated that with the number of entries and the price point, we’re in a good spot aligned with the break even point. Overall Financial Report With all of the recently approved new expenses and non event income we’re at a loss for the season of $2325. But, with the increase in fees from events compared to our overall cash balance of $31,225, we’re right in line with where we were a year ago. Discount Tire Fleet Account We’ve established a fleet relationship with Discount Tire. This enables benefits to club members. It will require that you show your SCCA ID with the Club Region Name on the back of the SCCA card. We will get a 10% discount on product and services. We get access to the Fleet Center near Tempe. These are supposedly the best of the best Discount Tire technicians. An email communication will be developed to be shared with the membership. SCCA – Club Asset Management - Paul N Document repositories and recommended systems The national SCCA hosted an Asset Management class which is a horrible name for a series of recommendations on how to manage your regional club documentation. This does not replace the important documents stored by the SCCA for things like our charter and named officers. We will also continue to use our existing Financial records storage as managed by the Treasurer. For PASR this includes our AZSOLO web site and we’ve setup a repository drive for the officers of the club. Additionally, we’re moving all important meeting minutes from the AZSolo forum to Word Documents stored on the Club Google Drive. Club Website – Forum Upgrade - New Hosting solution? (Lance and Paul) Given the position of our web site requirements for upgrade and for continued maintenance, we are forced to make a decision regarding hosting. The club (Lance, Paul and Kim) can still act as administrators for the web site, but we will need assistance with maintaining. For example, a security upgrade for the forum is required and is making “new accounts” added difficult. It was voted and approved to move the site to Envision. Lance and Paul are to coordinate this effort. This would increase our monthly hosting costs to $89. The two lot configuration (Feedback / Discussion) Successful? (All) General consensus is approval of using the two lot configuration as the default going forward. Kim Kemper will confirm with Gale that use of the third lot is not going to require additional expense. A proposal on how to handle the flow of traffic in grid was reviewed and agreed. (Picture / Diagram below in the Grid Setup Discussion) It was noted that we should also consider the NASCAR schedule for Spring 2027 as March is typically the black out zone for PASR at PR. It was note that given timing, a Firebird event in Feb / March 2027 should be considered and Brian Miller will take that up with his contact. The Electric Blowers – Did they work? Do we need to purchase more? The general consensus is that the new blowers worked in addition to the push behind. Considering that with the 2 lot configuration we have 5 workstations, this implies we will need additional blowers at each workstation. Assumption is that the batteries will last an all day event. It was voted and approved to purchase 3 additional blowers for course work. FM Transmitter – Speaker in Grid – How do we handle audio needs especially in the two lot configuration? - Kenny M Is the announcer position needed if without audio in Grid? Yes, position is still needed and will continue as in the past. Live Streaming = Possibility of doing this through social media to enable grid to receive. (Lance) This topic was tabled for future discussion as Lance and Paul will review options for us in the future. Ken Mitchell reviewed the results of his investigation and testing. Generally concluding that the issue was with cabling and distance from the unit to the amplifier. To confirm his investigation, he’ll need access to the equipment prior to the next event. He’ll coordinate that with Ben. It was voted and approved that Ken could purchase necessary cabling and speaker stand and spend up to $160. (Options to consider available speaker stands will be reviewed) Grid Setup. Should it be changed if so, to what? Reverse Grid Proposal. (1 at far and 40 near end Approved by the group. Have return to grid through the first lane of trailer parking Agreed by the Steering Committee. Two Lot Course Setup Move the starting position further east by 20 feet into course Agreed by the Steering Committee with the additional thought of keeping the start on the “north side” of the lot to help with traffic flow. Should someone from equipment setup be part of the setup crew to number the grid? Site setup staff agreed to add this job to the roster of activities for course setup. Firebird Event (Focus team met) Review pricing options for the fall event. An Excel sheet was reviewed that showed the costs and the expected revenue from the events at different pricing points. So, based on level of participation expected and cost per driver. The general consensus was to approve the $80 fee for the event. It is noted that this event will be a series event for fall and spring. (Points will be included) It is noted that we will NOT have Time Only runs to accommodate for the timing requirements to run the event during our available hours. Review setup map Next Meeting is scheduled for August 27th, at 6:00 PM Arizona time. Decisions Made: Forum hosting: Migrate to Envision cloud-hosted solution at $89/month to resolve software update risks and enable new user registration Equipment purchases: Approved three additional electric leaf blowers for old lot workstations 91011 FM transmitter: Authorized Kenny to purchase new 50-ohm cable ($82) and speaker stand for antenna separation to eliminate interference Two-lot configuration: Adopted as standard setup using both lots for course and ADA lot for parking Firebird pricing: Set entry fee at $80 for fall event (projected 140-160 entrants, $300+ net proceeds at 140 cars) Firebird format: Event will be ABCD run groups (no time-only entries), part of fall series with four-wheels-off DSQ rule Action Items: Kenny: Purchase 50-ohm cable and coordinate with Ben on speaker stand; retrieve antenna from Connex before September event Kim: Email Gail Powers re: two-lot standard configuration and 2027 schedule coordination Kevin: Send Border Region notification about forum migration (CC Lance and AZSolo) Lance: Finalize Envision hosting agreement and migration process Lance: Test Discount Tire fleet center before broader member communication Jim: Recruit additional volunteer for grid chalking on course setup day (45-minute task) Kevin: Contact Pat regarding food sales at Firebird event Paul: Continue populating officer document repository with meeting minutes (currently 2-3 years back) Brian Miller: Provide Firebird spring 2027 date options Kevin: Purchase 3 new electric blowers April Series Event Cash Flow – All Dates Phoenix AZ Solo Region Steering Committee Meeting Minutes 05212026.docx Quote
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