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Phoenix AZ Solo Region Steering Committee Meeting Minutes June 29, 2023 Present: Lance H., Kevin V., Kim K., Chris G., Steve E., Tim B., Faith H., Matt U., Ben Z., Mat L., Chris S., Jonathan Herold (guest), David Alter (guest), Kenny M., Kei J., Jason B., Brian M., Morgan L., Doug Rowse (guest) 1. Update on region: 348 members. Kim attending medium size region meetings. Not much to report. 2. Financials: Putting cancelation money from Jan events into this year, we have made over $6k this year. This is a lot, too much Steve thinks. This is $9.29 per driver. Ways to fix: fancier awards, free lunch for either 1 event or the full fall series, reduce entry fees, Kevin suggests: awards bump, MSR fee cost adjustment, free lunch for September. Steve suggests we talk on the SC forum for other ideas to reduce our bank balance. 3. Registration and waiver process update: pre-registration of guests worked well. Made things way easier for reg and waiver. Check in at gate worked well, but some refinements. Big time sink was looking for stickers. Instead, will have a generic sticker and will write the car number on it at check in to speed things up. 4. Equipment update: No real updates. Retired 18 cones. People like the tents and elevated table. New tall chairs are good too. Tim is doing maintenance on gas devices. Tim suggests maybe we buy backup displays since they seem to die occasionally. Kevin suggests getting a second large display and use the small as the backup. Kevin V. motions to buy a new, large display. Unanimous yes. 5. Truck and Trailer: Kevin and Tim haven’t done anything yet. But Kevin was out of the country for a month. Will look at it soon. 6. Elimination of unused subforums on website: sponsors, event planning, rallycross. Kim proposes we eliminate the unused forums. Kevin will notify the border region rallycross people to be sure they are OK with it. 7. Fall series format: Registration prefers full day event. 8. Kei is thinking about the driver’s school on Sat Nov 4. Plan is to make the school for novices. Kei will continue to plan and will post on the forum. Will get Bill P. to help with course design. Kenny is planning track day on Nov 10 (veteran’s day). Plan to drop entry fee to make less money. Kevin will talk with Pat about lunch plans and pricing (for all events including track day). 9. National Event update: confirmed dates for national tour: Feb. 23, 24 and 25. National SCCA pays for site. Not sure if national pays for other region expenses. Steve would like to know those details. Doug said region needs to get in touch with National. We should schedule a zoom with national, with Kevin, Brian, Steve, Chris, Doug and National. Need to ask nationals for expected headcount and ask for a waiver with attendance margin. 10. Gila Bend site: Ben’s contact disappeared. Ben will try to work directly with city of Gila Bend. Ben will keep working on it. Brian M. has done some research. Sites are really expensive. Old Bondurant is $5500 per day, WHP is $6500 per day. Some places didn’t return calls (PIR, private tracks). Steve E. says that AMP has contract for another 7 years with the county and the owner does not expect to go anywhere. 11. Banquet: Spring banquet canceled because of lack of interest. Probably because it was not immediately after an event. Next Spring last event is on a Sunday so maybe we try it again. Fall 23 event is on a Saturday now, so we want to change to Sunday the 17th. Motion to change the event to Sunday the 17th. Unanimous yes to change the date. 12. Next meeting: Sept 28