cgroppi Posted October 1, 2023 Share Posted October 1, 2023 Phoenix AZ Solo Region Steering Committee Meeting Minutes September 28, 2023 Present: Faith H, Steve E. Lance H., Mat L., Danielle S., Mike J. (guest), Ben Z., Craig B., Kevin V., Kim K, Brian M., Ally A. (guest), Brian P. (guest), Ken M., Morgan L., Kei J., Hayden P. (guest), Doug R. (guest), Bill P. 1. Update on region - Kim K - 5 min a. Almost 400 members now. We have high growth even for a medium region. b. Sportscar magazine producer has decided to part ways with SCCA. SCCA is looking for new people to produce the magazine. c. Brian P. discussion of adding another event on weekends. Need to get more people to make that happen. Brian will investigate how we might make this work. 2. Financials - Steve E - 5 min a. We’re $4400+ positive this year. Steve thinks this is “too good a shape”. We should spend money. b. Steve proposes we reduce entry fees by $2 to cover MSR fee. c. Voted unanimously yes for this change starting in November. 3. Propose and vote on Danielle Simons as chief of awards and banquet, and Ally Arts as assistant – all – 5 min a. Unanimous yes on the motion. Note Danielle is already asst. T&S chief. 4. Equipment update – Ben Z – 5 min a. Timing needs paper b. New scoreboard purchased (we now have two large) c. Looking into converting scoreboard(s) to battery power d. Bar code system for start/timing? e. Maybe we could rent a tent for shade like AMP had before? 5. Registration and waiver process changes update (Guests, cancellation policy, no shows) – Lance H, Faith H, Kevin V – 5 min a. Things seem to be going well. Hand written numbers are faster. b. Guest registration working well. May have cut down on guest numbers. c. Also has fixed issues with novices not knowing what to do when they arrive. 6. Exploration of additional sites update- Ben Z/Brian M - 5 min a. Nothing to add from Ben. b. Podium club skidpad too small, track is super expensive. c. Casa Grande airport not interested. d. Will make a forum post in SC forum to summarize situation. 7. Banquet and awards plans: - Chris G, Danielle S, Ally A. - 5 min a. Delegated to Danielle and Ally. b. Increase awards budget to ~$1200 8. Veteran’s day road course event update – Kenny M. – 5 min a. Maybe have another meeting just for this event ~2 weeks before. 1 hour meeting before event with chiefs to plan. Wed October 18 at 6pm. b. Kenny having surgery, may not be able to make event. Kim can’t make event either but has lined up safety stewards. 9. Nov 4-5 two-day event: Driver’s school – Kei – 5 min a. Drivers school on Nov 4. Event on Nov 5 b. Limit to people with 10 events or fewer. Lance can check this in MSR c. Club will buy lunch for students and instructors d. 50 people limit with $25 fee e. Motion to do this is approved with unanimous vote. 10. Spring Nationals Event update – Doug R. – 10 minutes a. Nationals provides almost everything. They need our cones. b. Need to set up a meeting with region and nationals people. First meeting with just key people. Doug will help arrange. 11. Keeping noise away from timing and scoring. Cones? – All – 5 minutes a. Reasons: Shade, display, socialization, inertia from when we had a scoreboard, b. Move an ez up farther away and also move scoreboard further away. That can be the place for shade and congregation. c. Maybe get a smaller timing screen to use just for timing and scoring to see times if the big scoreboard is moved farther away. 12. Do we need car numbers? – Kim K., Jason B. – 10 minutes a. Jason (who isn’t here) thinks he has a system to make this work. b. But lance does not want to change the grid number system with MSR because that’s how our registration system is set up and changing it is a big deal. c. We need a system to keep reg simple with minimal changes, but also be able to add in the car numbers. d. Lance will talk with T&S to come up with a plan that is mutually agreeable before we proceed. 13. Next meeting date? – All – 5 min a. December 6 Quote Link to comment Share on other sites More sharing options...
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