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Phoenix AZ Solo Region Steering Committee Meeting Minutes March 31, 2022 Present: Lance H., Mat L., Kevin V., Todd H., Kim K., Chris G., Chris S. , Steve E., Ben Z., Brian M. 1. 157 members. A few people who joined were interested in road racing but then left. 2. Kevin described new club structure with Board overseeing SC. Proposed SC positions (both voting and assistant non-voting). Propose to carry over SC membership as we have now and propose to board to approve. Vote 8 yes, 1 no. 3. Equipment expense has cancelled out our profit. We still have plenty of bux in the account. 4. Purchased a used Honda generator from PCA for a good deal. Need new EZ Ups. Ben Z will work with Todd to arrange. Can set up timing on the other side of the fence to improve visibility. Need to notify Nick to be sure it’s considered in course design. Need to identify a new vendor for cones that we can depend on, so we can keep getting the same cones from the same source. Should also get car dollies in case there’s another breakdown. Want to have a system where expenses below $100 for chiefs are automatically approved, expenses over $100 require treasurer approval. 5. Propose to continue early reg for PASR members. But challenge for MSR, since it doesn’t pass through what region a person is a member of. Lance has a plan to make it work more easily. Will open reg early by email, since he has a list of emails. People who try to register early who aren’t members will get an error. Should we require region of record, or any member (people who are members of multiple regions). 6. 72 was probably the max we could handle in terms of market and running the event. Course design might have been non-optimal for a T&T event. We had to make a lot of adjustments. Kenny M. Did a great job. Many Thanks! 7. Get organized early, because we know we will be short on people because of national events and LS Fest. 8. Lance wants input on schedule for Fall, since it’s a new format. Want to come up with methods to increase efficiency before event starts because we have to get 140 people ready in the morning rather than have it split up. Early open of reg and tech, schedule early close to get people to get moving (but leave time to go long if we need to). Still aim to start as close to 8 as we can. Do sound after driver’s meeting. 9. Will we have access to sound testing? We haven’t had it for a long time. Could have PCA event on April 30 be a sound test day. 10. Morgan is working on the goodie store. Still trying to solve the tax issue. We need a solution that ensures we don’t have to handle sales tax. That isn’t worth the trouble. Steve E. Is ok with a solution that doesn’t require sales tax to be handled by the club. 11. No updates on track update. Still plan to hold the event on MLK weekend. Kim has brought Nick on a golf cart ride around the track for course design purposes. Has also reached out to the DSSS, but hasn’t gotten a response yet. 12. No updates thus far. Large parking lot by WHP? PIR again? Cardinals stadium again? 13. Banquet in the beginning of fall series in September or October depending on Sat vs Sun. Plan to have it right after event, preferably at Ground Control. This will allow more people to attend because of full day events in the Fall series, and will allow awards to be ready to present at the banquet. 14. When to have next meeting? August 4, 11 or 18 for meeting, to be ready before Aug 31 registration for first fall event.

The latest edition of Pylon Press has been published on the website, thanks again to @Brian Miller for putting this together! https://www.azsolo.com/pylon-press-winter-event-3-2022/